IPS ASP Chicago 2016

EXHIBITORS

A Joint Meeting, consisting of the Twenty-Sixth Congress of the International Primatological Society (IPS) and the Thirty-Ninth Meeting of the American Society of Primatologists (ASP) will be held from August 21-27, 2016 in Chicago, IL USA.  All scientific sessions will be held at the Navy Pier in Chicago. The opening reception will take place on the evening of Sunday, August 21, 2016 at the Lincoln Park Zoo.  Scientific meetings (at Navy Pier) will begin at 8:00 a.m. on Monday, August 22, and end on Friday, August 26.  The Joint Meeting banquet will be on Friday evening at Navy Pier.

IPS and ASP are multidisciplinary associations of approximately 1400 (IPS) and 600 (ASP) professionals and students whose work is focused on nonhuman primates.  In the last two decades, the biennial IPS Congresses have attracted between 650 and 1600 registrants (there were 1000 registrants for the 2010 Congress in Kyoto, 650 registrants for the 2012 Congress in Cancun, and 900 registrants for the 2014 Congress in Hanoi), while the annual ASP meetings typically have between 250 and 400 participants.  Members of the Societies include veterinarians, geneticists, psychologists, physicians, neuroscientists, anthropologists, zoologists, conservation biologists, ethologists, zoo professionals, technical personnel, and field assistants; primarily from universities, NGOs, zoological parks, field stations, sanctuaries, and research facilities throughout the world.  Both laboratory and field scientists are active members of this society, so there is great interest in data acquisition and analysis equipment and programs; tracking, navigation, and recording equipment; sanctuaries; databases; conservation efforts; research and biomedical instrumentation; books, journals and other information resources; captive enrichment devices, caging, diets, etc.

It is our hope that you will contribute to the success of our Joint Meeting by exhibiting materials from your organization.  Exhibitors will be assigned space in the same room as the posters, Silent Auction, and refreshment stations (Exhibit Hall B at Navy Pier).  Attendees will be free to examine the exhibits at their leisure from Monday morning through Friday afternoon.  Exhibitors will be acknowledged in the Joint Meeting program.

If you are interested in exhibiting materials at our Joint Meeting, please fill out the exhibitor's reservation form and send (mail, fax, or email) it to me, along with the appropriate fee, by March 1, 2016 (sooner would be better, though).  If you have additional questions about the meeting, either now or at any time before the meeting takes place, please feel free to contact me.  Finally, if you are unable to exhibit materials at our Joint Meeting, but wish to offer support for IPS/ASP, we ask that you consider a donation to our organizations.  Donors will be specially recognized in the meeting program.

Click here to download the exhibitor's reservation form PDF

Exhibitor Information

Exhibitor's Fees                    
A 6’ skirted table with power outlet, pamphlet stand, and two chairs for most of five days (Monday morning through Friday afternoon) is $1600.00 ($1300.00 for nonprofit organizations).  The exhibitor fee includes complimentary registration to the Joint Meeting for one attendee.  The exhibitors’ space will be on the path to the meeting rooms and the registration area, and will be contained within the large hall that will also contain the poster sessions, silent auction, and refreshments.  Sale and exhibition of merchandise will be allowed only within the designated area and only by individuals registered to exhibit at the Joint Meeting.

Registration Fees                
Each exhibit includes one complimentary registration for the Joint Meeting, allowing the exhibitor to attend the opening reception, all coffee and tea breaks, evening receptions, and all scientific sessions.  Any additional exhibitors must register separately for the Joint Meeting. Registration details can be found here.  Registration fees may be partially refundable in special circumstances, but refunds will not take place until after the Joint Meeting.

Included with your exhibitor's fees

  • The number of skirted tables you request
  • Two chairs per table
  • Wireless internet access (complimentary)
  • A pamphlet holder per table
  • A power outlet per table
  • One complimentary registration for the Joint Meeting per table
  • General assistance with exhibit storage and setup

If you will not require any of these items, please let me know and we may be able to negotiate a discount.
 

Equipment rental                 
If you need any additional equipment, please contact me for rental information.  To guarantee that the equipment you want to rent is available, contact me before May 1, 2016.  Please note that some requests may be expensive to satisfy.

Set-up
You may set up your display on Sunday August 21, 2016 beginning at 10 AM.  Displays must be completely dismantled by 3 PM on Friday, August 27.  Exhibits may be visited from 8 AM - 8 PM each full day (including evening poster sessions); the exhibit area will be secure, but we recommend the removal of any computer equipment and valuables each night.  The Joint Meeting venue (Navy Pier) is a ‘union shop’, so we will have to abide by their rules and regulations regarding set-up procedures.

Shipping/storage
The mode of shipment of exhibit materials is the sole responsibility of the exhibitor.   Instructions for shipping your exhibit materials will be forthcoming.  Navy Pier does not have the ability to receive shipments directly, so we will have to work with an expediter.   

Taxes and fees
If you plan to sell merchandise at the meeting, you will need to comply with all local licensing laws and taxes.  It is your responsibility to check with the office of the Comptroller of Public Accounts to determine how to comply with these laws.

Non-attending exhibitors
The fee is $500 for shared table space for the display of brochures, journals, or books (20-book maximum).  The IPS/ASP Exhibits Committee in Chicago will set up your display and monitor it on a regular, but not continuous, basis.  Books, journals, or brochures will not be returned, but will be donated at the discretion of the IPS/ASP Exhibits Committee to the Student Prize Competition, the Silent Auction, and/or to the library of the host institution in Chicago.

The fee is $700 for the insertion of a maximum of two items (brochures, etc.) into the delegate’s bag that each participant in the Joint Meeting will receive.  Materials to be inserted must be sent to the Joint Meeting address (as yet to be determined) at least 14 days prior to the Joint Meeting, so that the inserts can be added to the bags in advance.

Accommodations
See the accommodation information here.  There are a variety of different accommodations available and they will all be listed and described on the website.  The Sheraton Towers and the Hyatt Regency are both offering an outstanding rate of $139/room/night as the official hotels of the IPS/ASP Joint Meeting.  

Special donations to support the IPS/ASP Joint Meeting 
If you are unable to exhibit materials at our Joint Meeting, but wish to offer support for IPS and ASP , we ask that you consider a donation to our organizations.  Registered exhibitors may also wish to add a donation to their regular exhibitor fees.  Donors will be specially recognized in the meeting program.  Your support would be greatly appreciated.

LevelDescriptionCostBenefits
Donor – not attending (no items to exhibit) Shared exhibit $250-10,000 Acknowledgment in Opening Remarks and at Business Meeting
Exhibitor – not attending $500 Material provided by vendor will be available for examination by participants
Exhibitor – handout in conference bag $700 Material provided by vendor will be included inside the conference bag for each delegate
Exhibitor – non-profit Exhibition table $1,300 Acknowledgment in Opening Remarks and at Business Meeting Includes Registration for one person
Exhibit space, including table, etc.
Exhibitor – for profit Exhibition table $1,600 Acknowledgment in Opening Remarks and at Business Meeting Includes Registration for one person
Exhibit space, including table, etc.
Morning or Afternoon Break Sponsor Morning or afternoon coffee breaks offered in the refreshment area. $2,400-5,000 Sign posted during break
Acknowledgment in Opening Remarks and at Business Meeting Includes Registration for one person
Exhibit space, including table, etc.
Reception or Banquet Cocktail Sponsor Receptions as part of the social program. Bar with hors d’oeuvres $3,500-6,000 Sign posted during event
Acknowledgment in Opening Remarks and at Business Meeting Includes Registration for one person
Exhibit space, including table, etc.

 

Here is the current list of Exhibitors/Vendors that will be present at the IPS/ASP Joint Meeting
 
Cambridge University Press
CICASP, Kyoto University
Conservation International
DuMond Conservancy
GRASP
Jane Goodall Institute
John Wiley & Sons
Karger Publishers
LabDiet®
Lotek Wireless
Maderas Rain Forest Conservancy
National Geographic Society
Oxford Brookes University
Prelabs
Primate Conservation, Inc.
Research Diets
Springer Publishers
Teomae Designs
University of Chicago Press
Zoologix


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